Home > Mac administration, Office 2011 > Attaching Files to Meeting Invitations in Outlook 2011

Attaching Files to Meeting Invitations in Outlook 2011

I was asked by one of our users today how to attach files to a meeting invitation in Outlook 2011. After some research, here’s how you do it:

1. Set up a new meeting invitation in Outlook 2011.


2. Once the meeting invite opens up, drag your file you want to attach into the blank gray area to the right of Duration.

Your attachment will then appear in a newly-appearing attachment line below the start and end time for the meeting.

Screen shot 2012-01-12 at 12.35.30 PM

Interestingly enough, you can’t add files to Outlook 2011 appointments. If you need to add a file attachment to an appointment, click the Invite button in your Appointment window.


The appointment will then turn into a meeting invite and allow you to attach files. Invite your own email address and hit the Send button to add the event to your calendar.

  1. Greg Williams
    May 17, 2012 at 2:16 am



    I mean, REALLY?!

    • Andrew
      November 27, 2012 at 1:43 am

      I have to concur, with added incredulity.

      (Picking up my gob-smacked jaw though, I have to add that it was nice to find this post)

  2. Melanie
    June 12, 2012 at 4:23 pm

    I found it incredible that I had to look this up, but here we are!

  3. Kelly
    September 14, 2012 at 6:36 pm

    Thank you! I knew it had to be a meeting and I was inviting myself, but boy that drop and drag idea was a huge, huge help. You are my new best friend! I did that all the time in Windows! I miss the auto spell check too. Sigh.

  4. peter
    September 20, 2012 at 8:18 pm

    Thanks for sharing and for google to place you at the top of the search list.

  5. SlwSnowman40
    November 28, 2012 at 1:03 am

    Must be a feature….like the App Store remembering every app I’ve ever installed.

  6. Ruth
    March 22, 2013 at 7:40 am

    Thank you, you are a GEM!!!!
    I am a recent convert PC to Mac and this little problem had exhausted me on a couple of occasions. I have always found it a great way to organise myself for a meeting to have the files attached…..I had tried lots of different ways of dragging and dropping onto the appointment but just didn’t get the meeting concept

  7. Tony
    April 1, 2013 at 8:56 pm

    OMG, I have to concur with the other posts. Very helpful tip, but seriously – why doesn’t Outlook 2011 for the Mac have a simple option to insert a file?

  8. Bud
    May 3, 2013 at 9:59 am

    Can’t attached a file to Outlook for Mac meeting invites?? Really??

  9. Phillip Speed
    June 3, 2013 at 3:20 pm

    What about adding e mails from inbox instead of files any idea? this was a feature in the windows version?

  10. Simon
    June 12, 2013 at 1:19 pm

    Just adding my thanks as another very recent convert from PC to MAC this was proving to be a real problem until I found this post!

  11. Dr. Santa Diego
    July 3, 2013 at 3:55 am

    This accounts for Apple’s success. iPad and iPhone apps are constantly upgraded. Once an obvious problem like this emerges, its likely that it will be addressed in an upgrade. If only Apple and Microsoft would cooperate on Office. Apple’s Numbers and Pages are clearly not equal to MS Office, but they can fix problems much better than Microsoft

  12. Kevin B
    July 24, 2013 at 3:10 pm

    This only works if you are the meeting organizer. Try adding a file to an event that you are just an attendee to. Doesn’t work. I’ll agree that it’s pretty crazy that Outlook is this crippled. Makes it tough to stay organized!

    What’s even more shocking is how bad Apple’s Mail/Calendar/Reminders work together. You can’t update a calendar event without notifying all of the attendees. Even if all you do is add a couple of notes for yourself, you have no choice but to notify all attendees. And you can’t drag/drop objects between the two.

  13. GFY
    August 22, 2013 at 2:51 pm

    doesn’t work if you are organizer trying to update an existing meeting. stupid.

  14. ayub
    August 27, 2013 at 10:04 am

    Dear sir,

    I am trying to attach a file to my Outlook meeting request. But it is not accepting to go to gray area, it is only coming on the text message area?

    Is there any way to put it on top as an attachment, rather than at the bottom text typing area?

    Your help is appeciated. Regards,

    • Cathy
      September 7, 2015 at 12:14 pm

      what was the advice please?

  15. cp
    September 6, 2013 at 9:05 pm

    THANK YOU!!!!!! Worked like a Champ.

  16. X
    October 14, 2013 at 2:51 am

    Thank you thank you thank you. How stupid is this workflow? Still hate Outlook though….

  17. Tina
    October 31, 2013 at 8:46 pm

    You can also add text and attachments to meetings set up by others by forwarding them to your self…

    Stupid but works

  18. May 16, 2014 at 1:07 pm

    Why the f***k isn’t there a button just like in Outlook for Windows? The dev team at MS for MAC must be the red-headed step child of Redmond. Just saying.

    Along with the inability to create varying sigs for replies, etc. and the inability to set delayed sends one wonders if this isn’t a pathetic lever to get people to revert to Windows PCs.

  19. apugach
    July 24, 2014 at 1:46 pm


  20. Nehal
    September 8, 2014 at 9:02 pm

    thanks for the tip – it was useful and it worked. Not very intuitive for Apple 😦

  21. February 10, 2015 at 11:33 pm

    Nice little hack on adding files…thankya!

  22. CJB
    March 12, 2015 at 6:21 pm

    Great Info. Anyone know how to save a meeting invite as a file like you can in windows? Save icon does not activate. I want to save as file and send in another email.

    • April 14, 2015 at 11:31 am

      Did you find it? This would also be very interesting!

  23. PHilippe
    April 14, 2015 at 11:30 am

    I had been looking for this for months. Lucky your link came on google.

  24. Khalid
    July 9, 2015 at 3:03 pm

    you can go to the menu bar on the top …….under meeting –>attachment –>add

  25. Cathy
    September 7, 2015 at 12:07 pm

    Cannot believe something so basic is not catered for more easily – easily – I don’t think so as I’ve followed this carefully and not been able to do this.

  26. Cathy
    September 7, 2015 at 12:13 pm

    Importing data is only possible from your own files and not anywhere else that you have access to!!!

  27. May 13, 2016 at 2:58 pm

    This appears to be the same process for Outlook 2016 too… incredibly stupid.

  28. sindhu nambiar
    July 5, 2016 at 7:07 am

    This is really helpful 🙂

  29. ANGA
    October 2, 2016 at 9:04 am

    What a bunch of Knob’s at MS when its so easy to just put the “attach ICON” & function. If you having a meeting its probably 80% certain you will be presenting somthing which means attaching a sheet or PPT etc., Instead you have to go searchin on the web, find a forum, read then try…………….the product manger should be kicked in the balls and told to sharpen up !!!!

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