Home > Mac administration, Office 2011 > Setting a new default item view in Outlook 2011

Setting a new default item view in Outlook 2011

I had a question come up today, with regards to a person I’m working on moving from Entourage 2008 EWS to Outlook 2011, on how to re-set the items view. The person in question had set their view to meet their needs, but the import process had reset all of the views to Outlook 2011’s default. They wanted to know how they could fix that and (with the help of William Smith, Microsoft MVP ), I was able to give this person a way to reset their view without having to hit every folder and manually reset everything.

Setting up a new default view:

Set up the items view exactly how you want to see it (for example, on your Inbox) , then set it to be the default view that all new mailboxes should use by using the following command:

View menu –> Arrange By –> Make This the Default View.

The new Default view should apply to any new mailboxes, but it would need to be manually applied to existing mailboxes.

Applying the new Default View to existing mailboxes:

To apply the default view to other folders, select a folder and run this command:

View menu –> Arrange By –> Restore to Defaults.

That should set the folder’s items view to match the view you set for your original mailbox that you used to set the new default view.

You can also apply this view to multiple nested mailboxes by selecting the top-most folder in the folder hierarchy and running this command:

View menu –> Arrange By –> Restore to Defaults.

When prompted, have it apply to This and All Subfolders.

  1. March 13, 2013 at 5:09 am

    I recently tried to change the Arrange By and then Restore to Defaults. Since doing so, I am not seeing anything in the folder. Help!

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